Shared Action post-function

Created by David Fischer (Appfire)

To add the 'Shared Action' post-function to a transition: 

  1. Click Edit for the workflow that has the transition, you wish to add the post-function on.

  2. In the Workflow Designer, select the transition.

  3. Click on Post Functions in the properties panel.

  4. Click on Add post function.

  5. Select Shared Action post-function from the list of post-functions.

  6. Click on Add to add the post-function on the transition.

  7. Select the “Target issue” (see below)

  8. Select one of the listed Shared Actions. See Shared Actions page for more information

  9. Click on Add to add the post-function to the transition.

Known limitations common to all post-functions:



JMWE shows an error message on the issue view if any error occurs during the execution of the post-function. This message is only displayed if the current user is a Jira administrator. 

When you add this post-function to a transition and trigger it, the add-on runs the sequence of post-functions defined in the selected shared action on the target issues.

Issue(s) to operate on

Select the issues on which the shared action should run. They can be:

  • Current issue: Select this option to run the shared action on the current issue. This is the default option.

  • Sub-tasks of the current issue: Select this option to run the shared action on each sub-task of the current issue

  • Parent issue of the current sub-task: Select this option to run the shared action on the parent of the current issue

  • Issues that belong to the current issue (Epic): Select this option to run the shared action on each issue that belongs to the current Epic

  • Epic of the current issue: Select this option to run the shared action on the Epic of the current issue

  • Child issues of the current issue in the Portfolio hierarchy: Select this option to run the shared action on each child issue of the current issue in the Portfolio hierarchy

  • Parent issue of the current issue in the Portfolio hierarchy: Select this option to run the shared action on the parent issue of the current issue in the Portfolio hierarchy

  • Issues linked to the current issue through any link type: Select this option to run the shared action on all issues linked to the current issue

  • Issues linked to the current issue through the following link type: Select this option to run the shared action on the linked issues of a specific link type. Select the specific link type under “Issue link”

  • Issues returned by the following Nunjucks template:  Select this option to run the shared action on the issues returned by the result of a Nunjucks template. Input a Nunjucks template which is a comma-separated list of valid issue keys. For example:

    • "TEST-1"

    • "TEST-1","TEST-2"

    • {{ issue.fields.parent.key }}

    • {{ issue.fields.subtasks | join(",", "key") }}

  • Issues returned by a JQL search: Select this option to run the shared action on issues returned by a JQL search. Input a JQL search expression. For example:

    • project = TEST returns issues of the project with the key TEST

    • project = {{ issue.fields.project.key }} and assignee = {{currentUser._accountId}} returns issues of a project that belong to the project with key TEST and the assignee is the current user

    • 1 2 3 4 5 {% if issue.fields.assignee %} assignee = {{issue.fields.assignee._accountId}} {% else %} issuekey=INVALID-1 {% endif %}

      Note that the {% if %} block is necessary to avoid an invalid JQL query when the issue is unassigned. In that case, the template will return a valid JQL query that returns no issue (issuekey=INVALID-1).

Passing variables within a sequence

Using the {% setContextVar %} Nunjucks tag, you can pass data from one post-function to all subsequent post-functions.

transition.context: Holds all the context variables added in the current post-function. For example, if you create a context variable myVar in the first post-function of the sequence:

1 {% setContextVar myVar = "a value" %}

This variable will then be available in subsequent post-functions as:

1 {{ transition.context.myVar }}

 Note that this variable will not be available in the Nunjucks tester. 

Variables specific to the Create Issue(s) post-function

newIssueKey: Stores the issue key of the last issue created by a Create Issue(s) post-function in the sequence. You can access it as:

1 {{ transition.context.newIssueKey }}

newIssueKeys: Stores an array of the keys of all the issues created by any Create Issue(s) post-function in the sequence. You can access the created issues from

1 {{ transition.context.newIssueKeys }}

For example: to add a comment on the current issue with the keys of the issue created

1 2 Issues created are: {{ transition.context.newIssueKeys | join(",") }}

You can access the information of a specific issue using the issue filter. For example: To get the assignee of the issue created by the Create issue post-function:

1 {{ transition.context.newIssueKey | issue("assignee") | field("fields.assignee.displayName") }}

For example, consider a use case where you want to clone an issue and its subtasks to another project, then:

  1. Navigate to the Jira Settings → Apps → Shared actions

  2. Click on "Shared actions"

  3. Click on "New shared action"

  4. Add a name "Clone ticket and its subtasks" and an optional description

  5. Click on "Add post-function"

  6. Select the "Create issue" post-function.

    1. Select the destination project in "Project"

    2. Select the "Link to new issue" as "clones"

    3. Configure the fields

    4. Click on Save

  7. Click on "Add post-function"

  8. Select "Create issue" post-function to clone the sub-tasks

    1. Select the destination project in "Project"

    2. Select the "Issue type" as "Subtask"

    3. Under the "Parent issue" input the following template:

      1 {{ transition.context.newIssueKey }}

    4. Select "Multiple issue creation" option and input the following template:

      1 {{ issue | subtasks | length }}

    5. Save the post-function.

  9. Click on "Save"

  10. Go to the workflow editor, pick the transition and add the "Shared action" post-function

  11. Select "Clone ticket and its subtasks"

  12. Click on "Add"

  13. Publish the workflow

Error handling

If one of the post-functions fails with an error, the remaining post-functions in the sequence are run anyway. To stop the execution of subsequent post-functions after an error occurs, select the option “Skip subsequent post-functions if a post-function encounters an error”.

Conditional execution

To execute this post-function based on the result of a Nunjucks template see Conditional execution.

Delayed execution